E-mail archiving

Archive e-mails in a legally compliant manner

Keep e-mails safe and secure for the long term

Archiving all messages that prepare, conclude or revoke a transaction is a legal obligation. Backing up the email server is not enough for this. Sooner or later, data will be lost. Open Circle stores a perfect copy of every incoming and outgoing e-mail in a central archive. The optimized search ensures that you can easily find any e-mail again.

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Advantages

Benefit from multiple advantages

Long-term reduction of IT costs

With the security of an automated e-mail archive behind you, there's no longer a need to store e-mails and attachments on your file or Exchange server. This reduces your storage requirements.

Relief for IT administrators

Archiving is associated with a one-time configuration. After that, it takes place automatically according to defined rules. Mailboxes of ex-employees can thus be deleted without hesitation.

Legal certainty

All communications that prepare, conclude or revoke a transaction must be retained by law. A backup does not fulfill this requirement.

Fulfillment of contractual agreements

More and more companies are contractually demanding the retention of emails for a certain period of time. With the archiving solution, you can comply with this requirement without any effort.

Increased productivity

Your employees can rely on the constant availability of messages and have to spend less working time on time-consuming mailbox organization and maintenance.

Traceability

Since every e-mail is saved as a perfect copy and remains so even if it is deleted in Outlook, traceability is always ensured.

More independence thanks to Outlook Add-in

Using the optional Outlook Add-In, your authorized employees can independently search for e-mails in the e-mail archive that can no longer be found.

Manipulation security

Accidental or malicious data corruption is not possible due to e-mail archiving.

Features

What you can expect

Continuous storage

All incoming and outgoing messages are stored continuously.

Web interface

The e-mail archiving solution is web-based. Therefore, you can access it using an Internet browser.

Add-in for Outlook

If needed, we can add an Outlook add-in per user. This way, users can access the e-mail archive and search directly from Outlook.

Optimized search

The e-mail archiving solution has an optimized search interface. This is better than the conventional Outlook search.

Solution based on Mailstore

Our e-mail archiving is based on the reliable, German solution Mailstore.

Services

These services are included

Initial setup

We set up the e-mail archive for your company and provide login and passwords.

We set up the e-mail archive for your company and provide login and passwords.

Access management

We take over the management of your e-mail archive and administer the users. We implement the rights for your empl...

We take over the management of your e-mail archive and administer the users. We implement the rights for your employees according to your specifications.

Set up Outlook Add-In

If you wish, we can set up the Outlook add-in for your employees.

If you wish, we can set up the Outlook add-in for your employees.

Regular backup

We back up your data daily and keep it safe. In addition, we copy the backup to a second location so that your dat...

We back up your data daily and keep it safe. In addition, we copy the backup to a second location so that your data is really safe. We attach great importance to the backup protection from malware.

System support 24/7

Our service line is available from 7:00 a.m. to 5:30 p.m. for all system inquiries. Our on-call service is also av...

Our service line is available from 7:00 a.m. to 5:30 p.m. for all system inquiries. Our on-call service is also available for emergencies at night and on weekends.

Components

This is what our solution includes

Swiss Business Cloud

With Open Circle’s cloud solution, your data and applications are securely hosted in Switzerland. You benefit from transparent costs, high data availability and 24/7 system support.

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Impressions

Impressions of the e-mail archiving solution

Certificates

The e-mail archiving solution is ISO-certified

Contact

Your connection to Open Circle

Would you like to learn more about e-mail archiving?

Stefan Escher is looking forward to hearing from you.

Open Circle AG
Freilagerstrasse 32
CH-8047 Z├╝rich

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